Privacy Policy

Effective Date: July 27, 2026

Phoenix Technical Recruiting, LLC (“Phoenix Technical Recruiting,” “Phoenix,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information when you visit our website, communicate with us, apply for employment opportunities, use our recruiting or career-related services, or otherwise interact with us.

1. Scope of This Policy

This Privacy Policy applies to personal information collected through:

• Our website and online forms;

• Candidate applications, resumes, profiles, and interviews;

• Employer and client communications;

• Email, telephone, text message, video conference, and social media communications;

• Recruiting, career-development, community, training, and related services; and

• Other interactions with Phoenix Technical Recruiting.

This policy does not apply to independently operated third-party websites or services, even when they are linked from our website.

2. Information We Collect

Depending on how you interact with us, we may collect the following categories of information.

A. Contact and Identification Information

This may include:

• Name;

• Mailing address;

• Email address;

• Telephone number;

• Account or profile identifiers; and

• Other information used to identify or communicate with you.

B. Candidate and Professional Information

If you are a candidate, prospective candidate, or participant in our career services, we may collect:

• Resume, curriculum vitae, and employment history;

• Education, licenses, certifications, skills, and qualifications;

• Job preferences, compensation expectations, relocation preferences, and availability;

• Professional references;

• Work authorization or sponsorship requirements;

• Interview notes and assessments;

• Information contained in portfolios, professional profiles, and publicly available sources;

• Communications with recruiters, employers, references, and other professional contacts; and

• Other information you choose to provide concerning your professional background or career goals.

Please do not provide highly sensitive information, such as Social Security numbers, banking information, medical records, or copies of government identification, unless we specifically request it through an appropriate secure process.

C. Employer and Client Information

If you represent an employer, client, or business partner, we may collect:

• Your name, title, employer, and business contact information;

• Job descriptions, hiring criteria, compensation ranges, and workforce requirements;

• Candidate feedback and hiring decisions;

• Contracts, billing information, and transaction records; and

• Communications and notes relating to our business relationship.

D. Communications and Recordings

We may collect the contents of emails, text messages, telephone calls, video conferences, form submissions, and other communications.

Where permitted by law, calls, interviews, or meetings may be recorded or transcribed for documentation, training, quality assurance, compliance, and service improvement. We will provide notice or obtain consent when required by applicable law.

E. Website and Technical Information

When you use our website or electronic services, we or our service providers may automatically collect:

• Internet Protocol address;

• Browser and device information;

• Operating system;

• Pages visited and links selected;

• Referring website;

• Dates and times of visits;

• Cookie identifiers; and

• General location information derived from an IP address.

F. Information from Third Parties

We may receive information from:

• Employers and hiring managers;

• Professional references;

• Recruiting platforms and job boards;

• Public professional profiles and business directories;

• Educational, licensing, or credential-verification sources;

• Affiliates, referral partners, and other candidates; and

• Vendors that support our recruiting and business operations.

Where legally required, background checks, consumer reports, or similar reports will be obtained only after providing the required disclosures and obtaining appropriate authorization.

3. How We Use Personal Information

We may use personal information to:

• Create and maintain candidate profiles;

• Evaluate candidates’ experience, qualifications, and employment preferences;

• Identify potential employment opportunities;

• Match candidates with employers and available positions;

• Present candidates to employers with authorization or as otherwise permitted by law;

• Communicate about applications, interviews, placements, career services, training, and events;

• Verify professional information, credentials, references, or eligibility;

• Provide recruiting, staffing, consulting, community, and career-development services;

• Manage employer and business relationships;

• Schedule and document calls, interviews, and meetings;

• Process contracts, payments, refunds, and other transactions;

• Operate, secure, troubleshoot, and improve our website and services;

• Analyze business performance and service effectiveness;

• Prevent fraud, abuse, security incidents, and unlawful activity;

• Enforce our agreements and policies;

• Comply with legal, regulatory, and contractual obligations; and

• Establish, exercise, or defend legal claims.

4. AI-Assisted Tools and Automated Processing

Phoenix may use artificial intelligence, search technologies, scoring tools, or other automated systems to help organize information, summarize communications, identify potential matches, compare qualifications with job requirements, and support recruiting workflows.

These tools may process information contained in resumes, candidate profiles, interview records, job descriptions, and professional communications. Automated outputs may be incomplete or inaccurate and are intended to support—not replace—human judgment.

Phoenix does not guarantee employment, an interview, candidate selection, or any particular outcome based on an automated recommendation or match. Employers remain responsible for their hiring decisions.

You may contact us if you have questions about the use of automated tools in connection with your information or wish to request human review of a decision where such a right is provided by applicable law.

5. How We Disclose Personal Information

We may disclose personal information to the following categories of recipients.

A. Employers and Hiring Organizations

We may provide candidate information to prospective employers, hiring managers, or their authorized representatives for recruiting and placement purposes. When practical, we will obtain candidate authorization before making an identifiable submission to an employer.

B. Service Providers

We may disclose information to vendors that perform services on our behalf, including providers of:

• Website hosting;

• Email and communications;

• Telephone and text messaging;

• Video conferencing and transcription;

• Customer relationship management;

• Applicant tracking and recruiting software;

• Cloud storage and document management;

• Payment processing;

• Data analysis;

• Cybersecurity; and

• Professional, accounting, and legal services.

These providers may use personal information only as necessary to perform services for us or as otherwise permitted by their agreements and applicable law.

C. Affiliates and Business Partners

We may disclose information to affiliates, recruiters, referral partners, or subcontractors when reasonably necessary to deliver our services or manage an authorized referral.

D. Legal and Safety Disclosures

We may disclose information when we reasonably believe disclosure is necessary to:

• Comply with a law, subpoena, court order, or governmental request;

• Protect the rights, safety, and property of Phoenix, our users, candidates, clients, or others;

• Investigate fraud, misconduct, or security incidents;

• Enforce an agreement or policy; or

• Establish, exercise, or defend a legal claim.

E. Business Transactions

If Phoenix is involved in a merger, acquisition, financing, restructuring, sale of assets, bankruptcy, or similar transaction, personal information may be disclosed or transferred as part of that transaction, subject to applicable law.

6. Sale and Targeted Advertising

Phoenix does not sell personal information for money.

We do not sell or share mobile telephone numbers, SMS consent records, or text-message opt-in information with third parties for their own marketing or promotional purposes. We may provide this information to communications vendors solely to deliver messages on our behalf.

Our website may use analytics or advertising technologies that some state privacy laws define as “selling,” “sharing,” or processing for targeted advertising. Where applicable, you may contact us to request that we limit or opt you out of such processing.

7. Telephone and Text Communications

If you provide a telephone number, we may contact you regarding recruiting services, employment opportunities, applications, interviews, appointments, account matters, or other matters related to your relationship with Phoenix.

When required, we will obtain appropriate consent before sending automated or marketing calls or text messages. Consent to receive marketing communications is not a condition of purchasing a service or being considered for an employment opportunity.

Message frequency may vary. Message and data rates may apply. You may opt out of text messages by replying STOP. You may reply HELP for assistance or contact us using the information below. Opting out of promotional messages will not prevent us from sending necessary transactional or legally required communications.

8. Cookies and Similar Technologies

We and our service providers may use cookies, pixels, local storage, and similar technologies to:

• Operate the website;

• Remember preferences;

• Understand website traffic and usage;

• Measure service performance;

• Maintain security; and

• Support advertising or outreach activities.

You can adjust cookie controls through your browser. Blocking certain cookies may affect website functionality.

9. Data Retention

We retain personal information for as long as reasonably necessary to provide our services, maintain candidate and employer relationships, comply with legal or contractual obligations, resolve disputes, enforce agreements, and support legitimate business needs.

Candidate information may be retained after a particular position is filled so that we can consider the candidate for future opportunities, unless the candidate asks us to delete it and we are not legally required or otherwise permitted to retain it.

Retention periods depend on the type of information, the purposes for which it was collected, legal requirements, contractual obligations, and the existence of an ongoing business relationship.

10. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.

No website, email system, database, or electronic transmission is completely secure. We therefore cannot guarantee absolute security. You should avoid sending highly sensitive information through ordinary email, text message, or unsecured online forms.

11. Your Privacy Rights

Depending on where you live and subject to applicable exceptions, you may have the right to:

• Request access to personal information we maintain about you;

• Request correction of inaccurate information;

• Request deletion of certain information;

• Obtain a portable copy of certain information;

• Withdraw consent where processing is based on consent;

• Opt out of certain targeted advertising, sales, sharing, or profiling;

• Request information about how your data has been processed or disclosed; and

• Appeal our response to a privacy request.

To submit a request, email greg.rutkowski@phoenixtechnicalrecruiting.com or contact us using the information below.

We may need to verify your identity before completing a request. You may use an authorized agent where permitted by law, but we may require evidence of the agent’s authority and verification of your identity.

We will not unlawfully discriminate against you for exercising an applicable privacy right. Some information may be exempt from a request, including information that we must retain for legal, security, fraud-prevention, contractual, or recordkeeping purposes.

12. Email Preferences

You may unsubscribe from promotional email communications using the unsubscribe link in the message or by contacting us.

Even if you opt out of promotional emails, we may continue sending transactional or relationship-based communications, including communications concerning applications, interviews, requested services, contractual matters, security, and legal notices.

13. Children’s Privacy

Our services are intended for adults and are not directed to children under 13. We do not knowingly collect personal information online from children under 13. If you believe a child has provided personal information to us, please contact us so that we can take appropriate action.

Candidates for employment or paid career services must be at least 18 years old unless Phoenix expressly establishes a lawful program for younger participants with appropriate consent and safeguards.

14. Third-Party Websites and Services

Our website and communications may contain links to third-party websites, job boards, social networks, or other services. Phoenix does not control and is not responsible for the privacy or security practices of those third parties. You should review their privacy policies before providing information.

15. International Users

Phoenix is based in the United States. If you provide information from another country, your information may be transferred to, stored in, and processed in the United States or other countries where our service providers operate.

Privacy and data-protection laws in those locations may differ from the laws of your country. Where required, we will use appropriate measures for international data transfers.

16. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, business practices, or legal obligations.

When we make changes, we will update the effective date at the top of this policy. If a change is material, we may provide additional notice as required by law.

17. Contact Us

Questions, concerns, complaints, and privacy requests may be directed to:

Phoenix Technical Recruiting, LLC
110 Londonderry Ct, Ste 136-C
Woodstock, GA 30188

Telephone: (470) 704-6606
Email: greg.rutkowski@phoenixtechnicalrecruiting.com